Privacy Notice

1. Introduction

Eternitive Ceremonies (“we”, “us”, “our”, or “I”) is operated by James McCoy as a sole trader. We are committed to protecting and respecting your privacy. This privacy notice explains how we collect, use, and share your personal data in compliance with the UK General Data Protection Regulation (GDPR).

2. Data We Collect

We may collect the following personal data:

  • Name

  • Contact details (email, phone number, address)

  • Ceremony-related information (e.g. names of loved ones, key dates, personal stories you choose to share)

3. Purpose of Data Collection

We collect personal data for the following purposes:

  • To plan, write and deliver personalised ceremonies.

  • To communicate with you regarding bookings, updates and general correspondence.

  • To comply with legal and regulatory requirements.

4. Legal Basis for Processing

We process your data based on the following legal grounds:

  • Consent: For collecting any sensitive information you voluntarily provide (e.g. personal details about yourself or others).

  • Contractual necessity: To fulfil our agreement to provide celebrancy services.

  • Legitimate interests: For general correspondence and business operations.

5. Data Sharing

We will not share your personal data with third parties unless required to deliver our services or comply with the law. If we use third-party providers (such as a payment processor), we will link to their privacy policy where appropriate.

6. Data Storage and Security

Your personal data is stored securely using cloud-based systems and a password-protected device. We take reasonable precautions to protect your data from loss, misuse or unauthorised access.

7. Data Retention

We retain your personal data for up to 3 years after your ceremony, unless a longer retention period is required by law. If you’ve opted in to occasional updates, we will retain your contact details until you unsubscribe.

8. Your Rights

Under the UK GDPR, you have the right to:

  • Access the personal data we hold about you.

  • Request corrections to inaccurate or incomplete data.

  • Request deletion of your data, subject to legal limits.

  • Withdraw consent where applicable.

  • Object to our use of your data based on legitimate interests.

9. Cookies

Our website may use cookies to enhance the user experience. For details, please refer to our website provider’s privacy policy (Squarespace).

10. Changes to This Privacy Notice

We may update this privacy notice from time to time. Changes will be published on our website, and we encourage you to review this notice periodically.

11. Contact Information

If you have any questions about this notice or your data rights, please contact:

james@eternitiveceremonies.co.uk